ProcureX · Procurement management system
Raise a requirement, collect quotations online, see every bid ranked L1, L2, L3 automatically, and issue the purchase order in one click. GRN, invoice and payment stay linked to the same order.
No quotes lost in email or WhatsApp, no comparative statement typed into Excel, no question later about why a vendor was chosen.
Items, quantity, specification, required-by date and quote deadline.
HOD approves before any vendor sees it.
Every approved vendor of that category is notified.
Rates, GST, brand, freight and delivery days, from the phone.
Ranks update the moment a quote arrives or is revised.
Full order to L1, or item-wise to each item's lowest bidder.
Numbered, printed on your letterhead, accepted by the vendor online.
Store records accepted and rejected quantity, partial deliveries too.
Invoice upload, 3-way match, payment with UTR.
Rank uses the grand total including GST and freight, so you compare what you will actually pay.
Same price? Faster delivery goes first, then whoever offered that price earlier.
See the cheapest vendor for every line and split the order if it saves money.
Prices stay hidden from everyone, admins included, until bidding closes on its own at the deadline.
Fourteen modules behind one login, with a separate mobile portal for vendors.
Items, specs, priority, internal estimate and deadline. Draft, approve, publish, extend or cancel.
Self-registration by category, GSTIN and PAN checks, approve, block, rate and track performance.
Overall L1, L2, L3 and item-wise L1 recalculated on every quote and revision.
Vendor-by-item matrix with totals, delivery, validity and payment terms. Print-ready.
One PO to L1, or split POs per vendor. Auto numbering and amount in words.
Received, accepted and rejected quantity with reason. PO status updates by itself.
Vendor uploads the bill; accounts verify, approve and record payment with UTR.
Categories, products, unit, HSN, GST rate and last purchase price.
Annual budget per department with spend and utilisation this year.
Seven roles from Super Admin to Viewer. Each sees only what it should.
Spend by vendor, category, department and month, price history, savings, pending deliveries. CSV export.
Who created, approved, quoted, awarded and paid, with time and IP address.
Vendors pick the categories they supply and enter GSTIN, PAN and bank details.
Add to home screen today; ready to publish as an Android app.
Rate, GST and freight add up on screen. Revise or withdraw until the deadline.
Accept the order, track delivery, upload the invoice with the phone camera.
Generated from the winning quote on your letterhead, ready to print or save as PDF.
The vendor accepts or rejects online with a reason. Rejected POs can be re-issued.
Store records what arrived and what was rejected. Partial supplies are tracked to completion.
PO value, accepted goods and invoice amount are compared, so short supply never gets paid in full.
Every purchase can be explained: who asked, who approved, who quoted what, and why the order went where it did.
No one sees prices until bidding closes.
Ordering from anyone except L1 needs a written reason, saved on record.
Requirements are approved before vendors see them.
Every action logged with user, time and IP.
Store cannot see rates; accounts cannot award orders.
Hashed passwords, CSRF protection, safe file uploads.
Raw material, spares, consumables and job work from many suppliers.
Consumables, equipment and housekeeping with strict approvals.
Stationery, IT, furniture and maintenance with a clear paper trail.
Site-wise requirements, quick quotes, split orders by item.
L1-based purchasing with justification and audit records.
Compare suppliers on landed cost before every bulk order.
Same software, two ways to own it. Pricing depends on users and add-ons; ask for a quotation.
One-time licence, installed on your server.
We host it. You only need a browser.
“They were responsive and understood our challenges.”
Tell us what you buy. We'll run a sample RFQ with your categories and show the comparative statement and PO.